What We Do

Full-Spectrum
Healthcare IT & Epic Consulting

Eight integrated practices, from EHR implementation and analytics to staffing, cybersecurity, cloud infrastructure, managed services, regulated healthcare IT, and strategic advisory. Each is delivered by clinicians and engineers who have stood up these systems at the country's largest health networks.

Practices8 Core Services

Organizations Served20+

Deploy SLA48 Hours

01 · IMPLEMENT

EHR Implementation

Epic Systems, Oracle Health (Cerner), MEDITECH, and Microsoft-Certified Personnel on Call

In plain terms: putting in a new electronic health record, or repairing one that went in badly. APSIS runs the project and supplies the certified people who do the building, the training and the go-live coverage.

APSIS manages every phase of your EHR lifecycle: from vendor selection and contract negotiation through go-live optimization and long-term post-implementation support. Our certified consultants have supported 400+ EHR implementations across health systems of every size, and APSIS has led 10+ of those end-to-end as prime.

We deploy clinically aware IT professionals who understand both the technical architecture and the workflow impact on nurses, physicians, and administrators, reducing average go-live defects by 40%.

“Go-lives don’t fail on the technology. They fail in the first thirty days after, when the at-the-elbow support leaves and nobody owns the workflow exceptions.”
Renbert McLean, CEO & Founder, APSIS Solutions

Epic, Oracle Health (Cerner), MEDITECH, and Microsoft-certified personnel on call
End-to-end project management from planning through post-live optimization
Workflow analysis and clinical content build across Epic modules (Willow, Beaker, OpTime, Cupid, Radiant, Grand Central and Resolute PB/HB) aligned to specialty needs
Interface engine development across Epic Bridges and Cloverleaf: HL7 v2.5.1 ADT, ORM, ORU, SIU and MDM message types (ADT is the Admit/Discharge/Transfer feed that tells every downstream system where a patient is), plus HL7 FHIR R4 and SMART on FHIR endpoints
Go-live command center staffing and at-elbow support
Post-live stabilization, upgrades, and continuous optimization

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EHR GO-LIVE · PROJECT TRACKERACTIVE

400+

Implementations supported

40%

Fewer defects

20+

Epic modules

TALENT PIPELINE · 48H DEPLOYMENT SLALIVE

500+

Certified Pros

48h

Deploy SLA

98%

Retention Rate

02 · STAFF

IT Workforce Staffing

How Fast Can APSIS Deploy Epic-Certified Healthcare IT Staff?

APSIS deploys credentialed healthcare IT staff on a contracted 48-hour SLA, drawn from an active bench of 500+ professionals rather than a referral network. That applies whether your health system needs a go-live surge, a long-term managed team, or a direct hire.

In plain terms: APSIS employs these people already, so they start in days rather than the weeks a search would take. Credentialed means the certification is verified at source, not taken from a resume.

Our talent network spans Epic, Oracle Health (Cerner), MEDITECH, and Microsoft-certified personnel on call; clinical informaticists; HL7 interface engineers; cybersecurity analysts; and IT project managers, all with healthcare-specific backgrounds.

Contract, direct-hire, and fully managed team models
48-hour deployment capability for go-live and surge support
Pre-screened, credentialed professionals with background verification
Epic-certified analysts across 20+ application modules, including Cogito Systems Administration, Caboodle Development, Clarity Data Model and SlicerDicer Custom Build
Clinical informatics, nursing informatics, and CMIO-level advisory
Rapid response staffing for system upgrades and emergency situations

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03 · SECURE

Cybersecurity & Compliance

Healthcare-Grade Security for HIPAA, SOC 2 & FISMA

In plain terms: keeping patient data safe, and being able to prove it to an auditor. Those are two separate jobs, and most breaches are found in the gap between them.

APSIS delivers cybersecurity services built specifically for healthcare environments, where the stakes of a breach include not just data but patient safety. From risk assessments to active SOC monitoring, we protect your infrastructure around the clock.

Our security team includes healthcare IT security leaders, CISSP-certified analysts, and HIPAA privacy specialists who understand the unique regulatory and clinical context of healthcare organizations.

HIPAA Security Rule risk assessments (45 CFR 164.308–164.318), conducted against the implementation guidance in NIST SP 800-66 Rev. 2
Penetration testing tailored to healthcare IT environments
24/7 SOC monitoring with healthcare-aware threat intelligence, mapped to MITRE ATT&CK and covering IoMT (connected medical device) network segmentation
Incident response planning and breach notification support aligned to the HHS Breach Notification Rule
SOC 2 Type II readiness and audit preparation against the AICPA Trust Services Criteria
FISMA-ready compliance support for regulated healthcare programs and prime contractors, mapped to NIST SP 800-53 Rev. 5 controls

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SOC · 24/7 THREAT MONITORINGLIVE

Open Incidents

24/7

SOC Monitoring

100%

HIPAA Compliant

REVENUE CYCLE · QTD PERFORMANCE▲ +28%

$2.4M

Avg RC gain

3.2x

Avg ROI

28%

Denial reduction

04 · OPTIMIZE

Analytics & Optimization

How Do Health Systems Turn Epic Clarity and Caboodle Data Into Revenue Cycle Intelligence?

It starts with definitions rather than dashboards: APSIS agrees one definition for every measure, enforces it in Caboodle, and models denials against Clarity claim history so problems surface before a claim is submitted. That is what moves a health system from reactive reporting to predictive intelligence.

In plain terms: Clarity is Epic's reporting database, refreshed nightly from the live system. Caboodle is the data warehouse built for the cross-domain questions Clarity alone cannot answer. Revenue cycle intelligence means using both to see a denied claim coming before it is submitted.

Our analytics practice builds the infrastructure, models, and dashboards that connect raw data to decisions, anywhere from real-time sepsis risk scores delivered at the bedside to CFO-ready revenue cycle forecasts.

“Most health systems don’t have a data problem, they have a definitions problem. When Finance and Quality each compute ‘readmission’ differently, no dashboard will ever be trusted. The first thing we do on a Cogito engagement is get one definition agreed and enforced in Caboodle.”
Christopher Kaufman, VP of Epic Data & Analytics Engineering, APSIS Solutions

Revenue cycle analytics with denial prediction and prevention models built on X12 837 and 835 transaction data, CARC and RARC denial codes, DRG and HCC risk adjustment
Population health dashboards and risk stratification
Clinical decision support implementation and optimization
HL7 FHIR R4 data integration and interoperability architecture. FHIR R4 is the current standard for exchanging health data between systems over modern web APIs, conformant to US Core and USCDI v3
Real-time reporting and enterprise data warehouse design across Epic Clarity and Caboodle, Snowflake, Databricks and dbt
ML-ready data pipelines that convert structured healthcare data into rich, feature-ready formats ideal for AI and predictive modeling

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More Ways We Help

Additional Capabilities

Beyond our core EHR, staffing, security, and analytics practices, APSIS supports the full scope of enterprise healthcare IT, from infrastructure and compliance readiness to executive advisory.

05 · INFRASTRUCTURE

Cloud & Database Infrastructure

In plain terms: the servers and databases underneath the EHR, and moving them to the cloud without losing data or downtime.

Azure, AWS, and GCP migration, SQL Server & Oracle DBA support, ETL design, high availability, and hybrid cloud architecture.

Azure, AWS and GCP cloud migration, including Azure Health Data Services, AWS HealthLake and the GCP Healthcare API
SQL Server & Oracle DBA support
ETL pipeline design and optimization. ETL (extract, transform, load) is the nightly process that moves data out of the EHR and into the reporting warehouse
High availability and disaster recovery (SQL Server Always On availability groups, Oracle RAC and Data Guard) with RPO and RTO targets agreed per system
Hybrid cloud architecture

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06 · MANAGE

Managed IT Services

In plain terms: APSIS runs and monitors the systems day to day so your own team does not carry the pager.

24/7 DBA and technical support, application management, SLA-backed operations, help desk, and network operations center (NOC) coverage.

24/7 DBA and technical support
Application management
SLA-backed operations
Help desk and NOC coverage

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07 · COMPLIANCE

Regulated Healthcare IT Readiness

In plain terms: on a government or heavily-regulated healthcare contract, the paperwork and security controls are often harder than the technical work. APSIS handles that side: the compliance documentation, the security authorization package, and the delivery practices auditors expect. That is what makes a bid stand up to review. An ATO (Authority to Operate) is the formal sign-off an agency issues before a system may handle its data.

Regulated healthcare program support, including SSP and POA&M documentation and FedRAMP Moderate alignment
FISMA compliance and ATO support
Enterprise EHR modernization
NAICS-registered prime & subcontractor

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08 · ADVISE

Strategic Advisory

In plain terms: senior IT leadership without hiring a full-time executive. APSIS sits in the room for the decisions that are expensive to get wrong: which system to buy, how to staff it, and what to do first.

CIO/CMIO advisory, vCIO engagements, IT strategic planning, vendor selection, change management, and workforce transformation guidance.

CIO, CMIO and vCIO advisory. A vCIO is a fractional Chief Information Officer: senior IT leadership on a part-time or project basis
IT strategic planning
Vendor selection & contract negotiation
Change management & workforce transformation

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Our Approach

How Every Engagement Works: the APSIS Five-Phase Delivery Model

Every APSIS engagement runs through the same five phases, a repeatable model refined across 400+ supported implementations that reduces risk and keeps delivery on schedule.

01Assess

Discovery & Scoping

We start by listening. A senior APSIS advisor embeds within your team to map current-state workflows, infrastructure, and pain points, so recommendations come from operational reality.

02Design

Solution Architecture

Our architects design a fit-for-purpose plan: system selection, staffing model, security posture, and data strategy, all aligned to your budget, timeline, and clinical priorities.

03Deploy

Implementation & Build

Certified professionals build, configure, and integrate your systems. Command center leadership manages risk and keeps every milestone on track through go-live.

04Train

Training & Adoption

Role-based training programs for clinical staff, super users, and IT teams, delivered in-person, virtually, or via on-demand eLearning modules built to your EHR environment.

05Optimize

Post-Live Excellence

Our partnership doesn't end at go-live. Ongoing optimization, upgrade planning, analytics reporting, and dedicated support keep your systems performing at peak efficiency.

20+

Healthcare organizations served

10+

EHR implementations led end-to-end as prime

99.7%

System uptime SLA maintained

3.2x

Average ROI on engagements

Quick Answers

Frequently Asked Questions About APSIS Services

Is APSIS an Epic consulting firm?

Yes. APSIS Solutions is a healthcare IT consulting firm specializing in Epic Systems, covering Epic implementation, Epic analytics engineering across Cogito, Clarity, Caboodle and SlicerDicer, and Epic-certified staffing on a 48-hour deployment SLA.

Which EHR platforms does APSIS support?

APSIS supports Epic, Oracle Health (Cerner) and MEDITECH, and deploys Microsoft-certified personnel alongside them. Our deepest specialization is Epic, spanning the full analytics stack (Chronicles, Clarity, Caboodle, Cogito and SlicerDicer) as well as Bridges interface work and clinical module build.

Does APSIS work with health systems outside Florida?

Yes. APSIS is headquartered in Tampa, Florida and serves clients nationwide. Many EHR analysts and trainers work remote or hybrid, and on-site support is available across the continental United States.

What is the difference between APSIS staffing and a general IT staffing agency?

Every APSIS consultant is screened for healthcare-specific credentials before placement: primary-source verification of Epic and other platform certifications, HIPAA training attestation, background check, and a clinical-workflow technical interview. A general IT staffing agency screens for technical skill alone, which is what produces go-live failures when a consultant understands the database but not the clinical process it supports.

Can APSIS support an Epic go-live command center?

Yes. APSIS staffs go-live command centers and provides at-the-elbow support for clinical end users, including surge deployment for upgrades and emergency situations. Our contracted deployment SLA for credentialed roles is 48 hours.

Is APSIS HIPAA compliant, and will you sign a BAA?

Yes to both. APSIS operates HIPAA-compliant delivery practices, is SOC 2-aligned and ISO 27001-aligned, and executes Business Associate Agreements as a standard part of engagement onboarding.

Can APSIS act as a prime contractor, or only as a subcontractor?

Both. APSIS can serve as prime on select healthcare IT projects and routinely serves as a subcontractor under a prime award. As a certified Minority Business Enterprise registered under six NAICS codes, APSIS also supports supplier-diversity requirements on prime bids.

How is an APSIS engagement structured?

Engagements run through the APSIS Five-Phase Delivery Model: discovery and scoping, solution architecture, implementation and build, training and adoption, and post-live support. Staffing engagements are available as contract, contract-to-hire, direct hire or fully managed teams. Scope, KPIs and reporting cadence are agreed in writing before kickoff.

Ready to Move Forward?

Schedule a free 30-minute scoping call with a senior APSIS advisor. No pitch, just an honest assessment of how we can help.

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